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Office 2007 – Send as PDF & XPS

February 25, 2007

I hadn’t seen a set of solid numbers for PDF file sizes versus XPS file sizes…so I was scared of what I was going to find.

I just did my first real world test:

  • Word 2007 – created a 3.25 page document to send to a contractor who is doing some work on our house.
  • Send via PDF – pdf document was 471kb
  • Send via XPS – xps document was 375kb
  • Print using XPS print driver (comes with Vista or .Net 3.0) – xps document was 355kb

Word 2007 – very nice feature to be able to send as PDF or XPS.  If you are a proud Office 2007 owner, install it from the Microsoft Download Center.

To learn more about XPS (Xml Paper Specification) go to http://microsoft.com/xps

Update: I just added the xps print driver numbers…wow, I had expected Word to beat the print driver…that surprises me!

From → Microsoft

7 Comments
  1. Ian permalink

    Isn\’t the size difference due to Word putting more into the XPS than the print driver can? I thought Word added the optional table of contents and also the document structure features. (The document structure stuff indicates how various bits of text are related, e.g. it distinguishes between the main flow of the text, and things like headers and footers. It also marks out stuff like tables, IIRC.)
     
    The print driver isn\’t in a position to generate that because it doesn\’t have access to this info. But Word is.
     
    Sadly, nothing seems to use the ToC stuff right now… But the structure features are used – try using a mixture of formatting, tables, etc., and see what you get if you copy something in the XPS viewer back into Word. I would expect the print driver-generated one to lose more information.

  2. Rob permalink

    Ian-
    I didn\’t analyze the contets of the files.  Yes, you are right that word can likely build better files.
     
    It may also be because the print driver does size optimizations that office doesn\’t…not sure.
    If anybody digs in, or knows, would love to know.
    Thx, Rob

  3. Rob permalink

    I\’ve recently noticed that Office has an option to optimize for size or not…haven\’t played with that option yet….

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